Submission Preparation Checklist
As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
- The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
- The submission file is in Microsoft Word document file format.
- The text is single-spaced; uses a 12-point font; employs italics, rather than underlining (except with URL addresses).
- All the figure labeles are written directly on the figures in a graphic software. Multiple figures are grouped and labeled as (A), (B), (C), etc. in a graphic software.
- All figures and tables are placed within the text at the appropriate points, rather than at the end. Figures are also uploaded in JPG or Tiff format separately. Excel created diagrams are in Excel editable format.
- All the references are arranged and formatted strictly according to the journal format, both in the text and in the References section.
- A Persian abstract is included at the end of the paper (For Iranian authors only).
(Iranian Journal of Ichthyology)
1. Submission Process
All papers must be submitted through the "Journal Submission System" only. Papers are accepted for publication on the understanding that they have not been published and are not going to be considered for publication elsewhere. Authors should certify that neither the manuscript nor its main contents have already been published or submitted for publication in another journal. The copyright release form signed by the corresponding author on behalf of all authors, must accompany all papers submitted. Manuscripts may be rejected without peer review by the editor-in-chief if they do not comply with the instructions for authors or if they are beyond the scope of the journal.
All authors who report experiments on fishes are required to give assurance in the “Materials and methods” section that the fishes were treated in accordance with the guidelines of the local ethics committee. Studies involving unwarranted numbers of endangered or rare species may not be accepted.
2. Preparation of Manuscript
Style and format
Manuscripts should be in one column, single-spaced with 25mm margins on all sides of Letter-sized pages, in Times New Roman font (12). Every page of the manuscript should be numbered consequently. All the text should be justified. Except the first paragraph in each section, all paragraphs must be indented by exactly 5mm, using the tab key from the ruler pane (not space bar) and no spaces between the paragraphs. Footnotes, endnotes and any breaks (page breaks, continuous breaks, etc.) are not allowed.
Manuscripts should be written in English. Contributors who are not native English speakers are strongly advised to ensure that a colleague fluent in the English language or a professional language editor has reviewed their manuscript. Concise English without jargon should be used. Repetitive use of long sentences and passive voice should be avoided. It is strongly recommended that the text be run through computer spelling and grammar programs. Either British or American spelling is acceptable but must be consistent throughout.
Symbols, units, and abbreviations
In general, the journal follows the conventions of Scientific Style and Format, The CSE Manual for Authors, Editors, and Publishers, Council of Science Editors, Reston, VA, USA (7th ed.). If symbols such as ×, μ, η, or ν are used, they should be added using the Symbols menu of Word. Degree symbols (°) must be used from the Symbol menu, not superscripted letter o or number 0. Multiplication symbols must be used (×), not the letter x. Spaces must not be inserted between numbers and units (e.g., 3kg), between numbers and mathematical symbols (+,–,×,=,<,>) and between numbers and percent and degree symbols (e.g., 45%, 18°C).
Please use SI units. Generally, all numbers with two digits or more should be given as numerals except when at the beginning of the sentence (e.g., Some 99 specimens…, Ninety nine specimens of…). Single digit numbers should be given in letters, unless followed by mathematical symbols, percent or degree symbols (e.g., Some nine specimens…, About 2kg…, 3%, 8°C). All abbreviations and acronyms should be defined at first mention. Latin terms such as et al., in vitro, or in situ should not be italicized.
Research articlesshould be divided into the following main sections: Title page, Abstract, Introduction, Materials and Methods, Results, Discussions and Conclusions, Acknowledgments and References. Please see below for information about other types of manuscripts.
The first page should contain the full title in sentence case (e.g., Annotated checklist of the freshwater fishes of Iran), the full names (last names fully capitalized), affiliations (Department, Faculty, University, City, Country), and the contact e-mail address of all authors. The corresponding author should be clearly identified by a superscripted asterisk (*).
The abstract should be concise and summarizes only the significant findings of the paperand provide clear information about the research and the results obtained, and should be 150-250 words. The abstract should not contain any citations.
Please provide 3-5 keywords that are not included in the title, with a maximum of 100 characters (including punctuation and spacing)to enable retrieval and indexing. Acronyms should be avoided.
This should argue the case for your study, outlining only essential background, and should not include the findings or the conclusions. It should not be a review of the subject area, but should finish with a clear statement of the question being addressed (aims or objectives).
Materials and Methods
Please provide concise but complete information about the materials, methods and the analytical and statistical procedures used. This part should be as clear as possible to enable other scientists to repeat the research presented. Brand names and company locations should be supplied for all mentioned equipment, instruments, chemicals, etc.
The same data or information given in a Table must not be repeated in a Figure and vice versa. It is not acceptable to repeat extensively the numbers from Tables in the text or to give lengthy explanations of Tables or Figures.
Discussions and Conclusions
Statements from the Introduction and Results sections should not be repeated here. The final paragraph should highlight the main conclusions of the study; do not include “Conclusions” as a separate heading. When appropriate, combined Results and Discussion is acceptable.
For individuals use initials only for forenames and no titles. Names of funding organizations should be written in full.
References should be cited in the text by the last name(s) of the author(s) and year of publication without a comma between them: for example, (Nelson 2006) or (Bianco & Banarescu 1982). If the citation is the subject of the sentence, only the date should be given in parentheses: “According to Coad (2009)…” For citation of references with 3 or more authors, only the first author’s name followed by et al. (not italicized) should be used: (Hrbek et al. 2006). If there is more than one reference in the same year for the same author, please add the letters a, b, etc. to the year: (Johal et al. 2004a,b). References should be listed in the text chronologically, separated by comma: (Bianco & Banarescu 1982; Hrbek et al. 2006; Coad 2009). Do not include personal communications and unpublished data as references, although such material may be inserted in parentheses in the text (B.W. Coad 2013, pers. comm.). In the case of publications in languages other than English, the published English title should be provided if one exists, with an annotation such as “(in Farsi with an English abstract)”.
References should be listed alphabetically at the end of the text without numbering. All authors should be included in the reference lists. The manuscript should be checked carefully to ensure that the spellings of the authors’ names and the years are exactly the same in the text as given in the reference list. Titles of journals must be given in full. References should be formatted as follows (please note the punctuation and capitalization). The list of references should be arranged alphabetically according to the surname of the first author and set out as follows:
Boisvert, C.A. 2005. The pelvic fin and girdle of Panderichthys and the origin of tetrapod locomotion. Nature 438: 1145–1147.
Bogutskaya, N.G. & Coad, B.W. 2009. A review of vertebral and fin-ray counts in the genus Alburnoides (Teleostei: Cyprinidae) with a description of six new species. Zoosystematica Rossica 18: 126-173.
Nelson, J.S. 1994. Fishes of the World. 3rd Edition. John Wiley & Sons, USA.
Chapters in books
Nagahama, Y.; Yoshikuni, M.; Yamashita, M.; Tokumoto, T. & Katsu, Y. 1995. Regulation of oocyte growth and maturation in fish. In: Pederson, R.A. & Schatten, G. (eds.),Current Topics in Developmental Biology, Vol. 30. Academic Press, USA. pp. 103–145.
Armantrout, N.B. 1980. The freshwater fishes of Iran. PhD thesis. Department of Fisheries, Oregon State University, Corvallis, Oregon, USA.
Saadati, M.A.G. 1977. Taxonomy and distribution of the freshwater fishes of Iran. MSc thesis. Department of Fisheries, Colorado State University, Fort Collins, Colorado, USA.
Smith, D.C. & Stewart, B.D. 1994. Development of methods to age commercially important dories and oreos. Final report to Fisheries Research and Development Corporation, PROJECT 91/36, USA.
Nezameslami, A.; Keivany, Y. & Dorafshan, S. 2013. Comparison of morphological characters of (Cyprinidae: Garra rufa)in Karkheh River basin. In: Abstracts of the First Iranian Conference of Ichthyology, Isfahan University of Technology, 15-16 May 2013, p. 93.
Ghanbarzadeh, M.; Soofiani, N.M.; Keivany, Y. & Taghavi Motlagh, S.A. 2013. Investigation on feeding habit of the king soldier bream (Sparidae: Argyrops spinifer) in relation to season, sex and fish size in coastal waters of Bushehr Province.In: proceedings of the First Iranian Conference of Ichthyology, Isfahan University of Technology, 15-16 May 2013, pp. 217-222.
Coad, B.W. 2013. Freshwater fishes of Iran. www.briancoad.com (accessed 28 August 2013).
The order in the list should be
(i) Single authors. Where more than one reference is given for a single author the publications should be listed chronologically.
(ii) Two authors. These should be arranged first alphabetically, then chronologically. For text citations, use the names of both authors and the year. Do not use et al. for two-author references.
(iii) Three or more authors. These should be arranged chronologically. For all text citations, use the surname of the first author only, followed by et al. and the date.
If more than one reference by the same author(s) published in the same year is cited, use a, b, etc. after the year in both text and list, e.g., (1963a). Text citations can be given in either of two ways: (a) with date in parentheses, ‘as demonstrated by Jones (1956)’; (b) with names and date in parentheses, ‘according to recent findings (Jones 1956)’. Where more than one reference is cited in the text these should be in chronological order, e.g. Smith 1975, Arnold 1981, Jones 1988. Journal titles must be given in full. Provide names and initials of all authors, the full title of the paper, the volume number and the page numbers. Authors should check that all citations in the text are in the list of references and vice versa, and that their dates match. Journal titles, book titles and any other material within the reference list which will be italicized in print should be italicized or underlined in the manuscript.
Tables and Figures
- All illustrations (photographs, drawings, graphs, etc.), not including tables, must be labeled “Fig.” Figures must be submitted both in the manuscript and as separate files in JPG or TIFF format. All the labeles ahould be written directly on the figures in a graphic software (e.g., Photoshop) not as word characters in MSWord. Multiple figures should be grouped and labeled as (A), (B), (C), etc. in a graphic software. All figures and tables must be placed within the text at the appropriate points, rather than at the end.
- All tables and figures must have a caption and/or legend and be numbered (e.g., Table 1, Fig. 2). Captions must be written in sentence case (e.g., Distribution map of Iranocichla hormuzensis). The font used in the figures should be Times New Roman. If symbols such as ×, μ, η, or ν are used, they should be added using the Symbols menu of Word.
- All tables and figures must be numbered consecutively as they are referred to in the text. Please refer to tables and figures with capitalization and abbreviated (e.g., “As shown in Fig. 2, Fig. 2a, Figs. 2&3, Figs. 2-4). The tables and figures should be given and embedded in the running text, where most appropriate.
- The resolution of images should not be less than 118 pixels/cm when width is set to 16 cm. Images must be scanned at 600 dpi resolution and submitted in JPEG or TIFF format.
- Graphs and diagrams must be drawn with a line weight between 0.5 and 1 point. Graphs and diagrams with a line weight of less than 0.5 point or more than 1 point are not accepted. Scanned or photocopied graphs and diagrams are not accepted.
- Charts must be prepared in two dimensions unless required by the data used. Charts unnecessarily prepared in three dimensions are not accepted.
- Figures that are charts, diagrams, or drawings must be submitted in a modifiable format. Therefore, if the program with which the figure is drawn has a “save as”option, it must be saved as *.pdf. If the “save as” option does not include this extension, the figure must be inserted by the insert command of the Word processor (not copied and pasted) into Microsoft Word document as an editable object. It must not be pasted as an image file unless it is a photograph. Excel charts and graphs could be given in their original format, i.e., *.exl file.
- Tables and figures, including caption, title, column heads, and footnotes, must not exceed 16×20 cm and should be no smaller than 8 cm in width. For all tables, please use Word’s “Create Table” feature, with no tabbed text or tables created with spaces and drawn lines. Please do not duplicate information that is already presented in the figures.
- Tables must be clearly typed single-spaced in Times New Roman size 9-11. Tables may be continued on another sheet if necessary, but the dimensions stated above still apply.
- Table and figure captions must be clearly typed 12point-spaced in Times New Roman size 11.
- Table and figure numbers should be in bold, e.g., Table 1. The data matrix of the studied characters, or Fig. 1. Distribution map of the studied species.
On first mention of a species name in the main text, the common name of the species, if one is available, followed by the scientific species name (Latin binomial name, in italics) with the describing authority and date of authorship must be given. The common name should be separated from the scientific name by a comma. The describing authority and date of authorship should be separated by a comma. For example: the rainbow trout, Oncorhynchus mykiss (Walbaum, 1792). First use of species names in the title and Abstract should include common and scientific names as above, but do not require the describing authority and date of authorship.
Other types of manuscripts
Short Communications contain research that does not meet all the criteria for Research articles.They should include all relevant study background and conclusions and section headings, but should not exceed 4 published pages.
Views & News
High quality and important short manuscripts of 1 to 2 pages are considered to fill blank pages in multi-paper issues. The following types of short manuscriptsare accepted:
- Opinions, views and news on current issues of interests to ichthyologists
- Commentary on or additions/corrections to papers previously published inthe Iranian Journal of Ichthyology
- Obituary in memory of deceased ichthyologists
- Taxonomic/nomenclatural notes of importance
- Book reviews meant to introduce readers to new or rare taxonomic monographs. Book reviews should be concise and critical, properly introduce the books and explain the weaknesses and strengths of the books. The Editor-in-Chief can be consulted to advise on the appropriateness of the book review.
Reviews should be critical and creative. They should seek to stimulate topical debate and new research initiatives. Prospective authors are asked to submit a synopsis (2 pages maximum) of their paper to an Associate Editor. The Editor-in-Chief can be consulted to advise on the appropriate Associate Editor to be approached. The synopsis should outline why the review is topical, its main points and objectives, and how it will stimulate debate and research. When the proposal has been accepted by an Associate Editor, he or she will invite the author to submit a manuscript, following the Instructions for Authors, within an agreed time limit.
We will consider the publication of a limited number of Special Issues. A Special Issue is devoted to a single, well-defined topic. The title of the topic will appear with the Special Issue. A proposal for a special issue should be sent to the Editor-in-Chief (firstname.lastname@example.org), and must include the tentative title, outline summarizing the objectives of the special issue, tentative time schedule, and list of tentative contributions. A special issue proposal must be approved by both the Editor-in-Chief and the Publisher.
3. After Acceptance
After a manuscript has been accepted for publication, i.e. after referee-recommended revisions are complete, the author will not be permitted to make changes that constitute departures from the manuscript that was accepted by the editor. Before publication, the galley proofs will be sent to the corresponding author for corrections. The corrected proof should be returned to the Publisher within a week of receipt. Mistakes or omissions that occur due to some negligence on our part during final printing will be rectified in an errata section in a later issue. This does not include those errors left uncorrected by the author in the galley proof.
4. Page limits and charges:
There are no page limits and page charges.
5. Copyright Release Form
The manuscript must be accompanied by the "Copyright Release Form" filled in completely and signed by corresponding author. Copyright rests with the Iranian Society of Ichthyology. However, the information could be used in accordance with the Creative Commons licence.
All correspondences must be sent to the Editor-in-Chief, Professor H.R. Esmaeili, at email@example.com or firstname.lastname@example.org.
The authors transfer the copyrights of their papers to the Iranian Society of Ichthyology. However, the information could be used in accordance with the Creative Commons licence (Attribution-NonCommercial 4.0 International (CC BY-NC 4.0)